According to Microsoft, more than 200,000 organisations and 190 million people have SharePoint for intranets, team sites and content management.
With SharePoint, you can create a central information hub for your business, so everyone can tap into the same documents and resources.
Anytime, anyplace, anywhere.
Today, we’re going to be comparing two setup variations of SharePoint:
SharePoint Online vs SharePoint On-Premises
So, how do you choose the right platform for your business?
First, let’s find out what they are:
What are the main differences between SharePoint Online and On-Premise?
- SharePoint Online: Uses Microsoft Cloud data centres. Does not need dedicated onsite hardware.
- SharePoint On-Premises: Requires purchase of onsite dedicated hardware.
Updates & Infrastructure
- SharePoint Online: Updates and patches are carried out automatically by Microsoft.
- SharePoint On-Premises: Maintained by your IT support team and kept up to date with patches and other updates.
- SharePoint Online: Backups are managed by Microsoft, with limitations. Read about Microsoft’s Shared Responsibility Model when backing up Office/Microsoft 365.
- SharePoint On-Premises: Backups will need to be created, tested, and managed by your IT support team within your local environment.
- SharePoint Online: Data is stored on the cloud.
- SharePoint On-Premises: Data is stored on your local network.
- SharePoint Online: Data is maintained according to industry-specific security standards.
- SharePoint On-Premises: You will be responsible for the security of your data.
- SharePoint Online: Part of your Microsoft 365 plan. Billed monthly per user.
- SharePoint On-Premises: You’re looking at the purchase and upkeep of hardware, along with the cost of licenses, etc.
- SharePoint Online: Limited customisations.
- SharePoint On-Premises: Unlimited customisations.
- SharePoint Online: Can be easily expanded with a variety of Azure services, to connect external users.
- SharePoint On-Premises: Infrastructure for connecting external users must be built and adjusted manually.
- SharePoint Online: Microsoft takes care of scalability.
- SharePoint On-Premises: Scalability is your responsibility.
- SharePoint Online: Tools and functions are continuously introduced and updated by Microsoft.
- SharePoint On-Premises: Tools and functions are made available by your IT support team when available.
Ultimately, your decision will depend on your business requirements for business continuity, compliance standards, and information security.
On-premises and online are similar in terms of basic functional coverage.
SharePoint On-Premises is dependent on your internal capabilities and regulatory requirements.
It allows more direct control over your information and compliance standards.
However, it brings with it greater complexity.
SharePoint Online is simpler to setup and manage.
We really hope you enjoyed our comparison to SharePoint Online vs On-Premises.
Now we’d like to hear from you:
Do you have any further questions about SharePoint?
Perhaps you are considering it at the moment?
Either way, let us know your thoughts.